1.0 Short Title:
These rules may be called SJVNL Allotment of Residential Accommodation Rules.

2.0 Definition:
In these Rules, unless the context otherwise requires:-

1. 'Allotment' means the grant of permission to occupy a residence in accordance with the provisions of these rules as may be in force from time to time.

2. 'Company' means the Satluj Jal Vidyut Nigam Limited, including the Projects/offices under its management.

3. 'Employee' means a person appointed against a regular post and includes probationers and deputationists, but excludes Trainees, Apprentices, temporary, casual, Muster Roll, Workcharged employees.

4. 'Family' means the wife or husband, as the case may be, parents, children, step children, legally adopted children, wards taken under the Wards Act, brothers or sisters as ordinarily may reside with and are dependant on the employee.

5. 'Local employee' means an employee who has got his residence within a radius of 8 kms. from the concerned project or the office of posting, which is owned either by himself and/or by his dependant family members. If any employee who was a land oustee and/or his family member has been given plot/plots of land or built in residence or any other facility for purpose of rehabilitation by the Company, then he will also be deemed as a local employee for the purpose of these rules.

6. 'Management' means the General Manager/Head of the concerned Project/Office of SJVNL in case of Project and in case of Corporate Office, the Director (Personnel) or such other person or persons authorized by him for the purpose of these rules.

7. 'Pay' includes basic pay, personal pay, special pay, non-practicing pay and such other pay on which house rent is recoverable.

8. 'Standard Rent' means rent of any accommodation fixed as such under the orders of the management from time to time separately for the employees and other agencies/individuals.

9. 'Penal Rent' means twice the amount of standard rent or market rent, whichever is higher.

10. 'Subletting' means allowing the use of a allotted accommodation in full or in part, by another person, with or without payment of rent by such other person.

11. ‘Residential accommodation’ means accommodation allotted as regular residence of an employee and/or his family members and does not include guest house/transit camp/ field hostel accommodation.

12. ‘Earmarked accommodation’, means accommodation reserved for a particular post.

13. m) ‘Pool accommodation’, means residential accommodation other than earmarked accommodation.

14. ‘Bachelor/Shared Accommodation’, means accommodation allotted for regular residence of an employee consisting of one room, kitchen and toilet. It does not include guest house/transit camp/field hostel accommodation.

3.0 Eligibility for Allotment of Accommodation:
3.1. All employees, except the local employees, will be eligible for allotment of residential accommodation in the township provided that if an employee is under suspension pending enquiry, he will not be eligible for allotment of any accommodation during the period of suspension.

3.2 If husband and wife are both employees of the Company and working at the same place, only one of them whosoever gets first allotment will be eligible for allotment.

3.3 If one of the spouses is employed by another Government/Semi-Government Organization/Autonomous Bodies or Public Sector Undertaking and has been allotted residential accommodation from his/her employer in the same place, he/she shall not be eligible for allotment of accommodation by the Company

3.4 If father or mother and unmarried son and/or daughter are both employed by the Company and are working at the same station, then only one of them will be eligible for allotment.

3.5 Normally bachelors will be allotted shared accommodation.

3.6 An employee who is permitted to the retention of his family accommodation in a place other than the place of positing as per separate rules will be allotted bachelor/shared accommodation only subject to the terms and conditions in force from time to time.

4.0 Classification of Accommodation:
Residential accommodation will be classified in the following types:

a) Type -'A'
Type-'B'
Type -'C'
Type -'D' with Garage
Type -'D1' with Garage and Servant Quarter

b) Classification of other accommodation available at Project site/Shimla/Parwanoo is as under: -

5.0 Entitlement of Accommodation:
The entitlement to different types of accommodation will be as follows:

6.0 Reservation:
6.1 10% of the total number of quarters in each type available for allotment will constitute Management's quota, who will have the discretion to allot the same on out-of-turn basis. Whenever the number of quarters under this quota works out to be less than one, he will have at least one quarter in each type for allotment, provided that GM's quota will be adjusted at the end of each calendar year, on the basis of total number of allotments made.

6.1(a) In addition to Clause 6.1 20%(Twenty percent) Management quota shall be reserved for allotment to Operation & Maintenance (O&M)Technical Staff working in Power House and connected works at Project in all categories of accommodation.

6.2 Reservation in the accommodation for the SC/ST employees will be made as per the directives of the Government applicable from time to time.

7.0 Procedure for Allotment of Accommodation:
7.1 The Estate Department will maintain lists of eligible employees as per the entitlements mentioned in Rule 5 above, in order of seniority. The seniority of an employee for allotment of accommodation will count from the date of his entry into the respective post. In case of transfers from other projects/offices/Corporate Centre, the seniority will count from the date of his entry into the post in the Company. When the date of entry into any post is the same in case of more than one employee, the older in age will rank senior in that list. The seniority lists so prepared will be published in January and July every year.

7.2 Subject to provisions in rules 6.1, 6.1(a) and 6.2 the accommodation of the entitled type as per the entitlement will be allotted to employees in order of seniority. On non-availability of entitled class, accommodation of next below level may be allotted.

7.3 If an employee crosses over to the next higher entitled slab without any allotment being made to him, he will also be considered for allotment of accommodation of lower type on the basis of his seniority in the lower pay slab.

7.4 No choice for floor will be entertained except on valid medical ground to be certified by Company's Medical Officer. Allotment of houses will be made on the basis of employee’s seniority list on one side and seniority of houses made on the basis of vacancy date (handing over date in case of new construction to be arranged as per house number) on the other hand.

7.5 The General Manager of the concerned Project/office will constitute a House Allotment Committee consisting of not more than 5 members in addition to the Estate Officer who will act as Secretary of the Committee. One of the 5 members should be nominated from workmen by the General Manager. As and when quarters are available for allotment the House Allotment Committee will consider the cases of eligible employees and, subject to policies and rules laid down herein, will recommend allotments for approval of the General Manager whose decision thereon will be final. On approval of the General Manager the Estate Officer will notify the allotment to the individuals. This procedure, however, will not be applicable to the quarters within the General Manager's quota for which he will order the allotment directly at his sole discretion.

8.0 General:
8.1 If an employee fails to take possession of the quarter allotted to him within 10 days from the receipt of the letter of allotment, he shall not be eligible for another allotment for a period of one year from the date of allotment order. Provided that this will not be applicable to cases of employees covered under rule 3.6.

8.2 If an employee occupying a lower type of accommodation is allotted quarter of the type for which he is entitled but refuses to take possession of the same within the stipulated time, the allotment will cancelled and he may be permitted to continue in the earlier allotted accommodation subject to the condition that he shall not be eligible for another allotment for a period of one year from the date of cancellation of allotment.

8.3 An allotment shall be effective from the date on which it is occupied by the employee and shall continue until:

1. The expiry of the permissible period under rule 8.4;
2. It is cancelled by the Management including for reason of subletting or is deemed to have been cancelled under any provisions in these rules or any other rules;
3. It is surrendered by the employee; and
4. The employee ceases to occupy quarters.

8.4 Besides taking disciplinary action an allotment will also be cancelled if the house allotted is used for other purposes than residence, or the employee, any other resident of the house indulges in riotous or disorderly behavior in the township or the house becomes a public nuisance or the conduct of the resident become doubtful or the employee/resident of the house willfully damages the property or its fittings or unauthorizedly uses electric power.

8.5 An accommodation allotted to an employee may be retained on the happening of any of the events specified below and for the period indicated against each provided that the accommodation is required for bonafide use of the employees or members of his family.

In special circumstances on merits, the above periods may be extended up to a maximum of one month by the General Manager. Further extension may be allowed only with the specific approval of the Director (Personnel). Retention beyond the above permissible period will be taken as unauthorized occupation and the resident may be charged the penal rent besides other action for eviction. In case employee ceases to be in employment, final dues will be cleared only after vacation of house.

8.6 Change of residence:
8.61 Eligible employees who have been in occupation of Company quarters may be permitted, in specific application to this effect, a change of quarters within the same type subject to the condition that such change shall not be allowed more than once.

8.6.2 If an employee fails to accept a change of accommodation offered to him within a week of the receipt of such offer of allotment, he may not be considered again for a change of allotment of that type.

8.6.3 Employees to whom accommodation of the same category have been allotted under these rules may apply for permission to mutually exchange their accommodation subject to the condition that such exchange shall not be allowed more than once.

8.7 The occupant shall not allow any person who in the opinion of the Management is considered objectionable and/or undesirable to stay with the allottee even as temporary guest in the quarters and failure to comply with this condition will entail cancellation of allotment and eviction therefrom besides rendering him liable to disciplinary action.

8.8 Any allottee keeping domestic servants on whole-time basis in the quarter shall send particulars of such servants to the Estate/Administration within 7 (seven) days of their employment.

8.9 No foreign national will be allowed to stay in the quarters with the allottee without prior permission from the Management to be obtained within 24 hours of the arrival of such foreign national.

8.10 No employee who has been allotted a residential accommodation shall in any circumstances sublet the allotted quarters or any portion thereof or any of the attached out -house or garages to any employee or any outsider whatsoever. Besides cancellation of the house, he shall be liable for penal rent and disciplinary action. He will be debarred for allotment for 3 years in such case.

8.11 Normally married employees as per rules will be given full accommodation according to their entitlement as may be in force, except in case of shortage of accommodation when the married employee may also be given single sharing accommodation.

8.12 The accommodation allotted under these rules are for residential purposes of the allottee and members of their families as defined above. The accommodation premises or part thereof shall not be used for any purpose other than residence.

8.13 The allottee shall not effect any addition or alteration to the quarters allotted to him or put up any temporary or permanent structure of any kind within or outside the premises of the allotted quarters without prior permission of the Management.

8.14 The allottee shall conduct himself in a manner which is not prejudicial to the maintenance of harmonious relations with his neighbors.

8.15 No loud-speakers should be installed inside or outside the quarters without the specific permission of the Management.

8.16 In case of an allottee’s/his family's failure to vacate the accommodation before the expiry of permissible period of retention of such accommodation on the happening of any of the events as specified in rule 8.4, the management will be entitled to take possession of the accommodation as per the provisions of the Public Premises (Eviction of Unauthorized Occupants) Act, 1971.

8.17 An allottee under these rules shall only be an occupant of the quarters allotted to him and will not acquire any right of a tenant under any circumstances.

The allotment ceases automatically on the severance of employer-employee relationship or cancellation of the allotment of quarters.

8.18 In case of any infectious or any contageous disease such as small-pox etc. which is likely to spread into an epidemic to any inhabitants in the allotted quarters, the employee would immediately report to the Company’s Medical Officer and have the patient segregated by removing him to the hospital.

8.19 The residential accommodation whether earmarked or pool will be used only for the residential purposes of the employees and change of use to any other category including guest houses/transit camp or office will be only with the approval of CMD.

8.20 The residential accommodation will be declared as earmarked only with the approval of CMD.

9.0 Rent:
9.1 Except as otherwise provided, house rent to be realized from the employees for residential accommodation allotted to them will be as declared from time to time. Standard house rent recovery is given at Annexure-I. In case the standard rent is lower than the usual rent or vice-versa the lower amount will be charged. In case of sharing accommodation, the rent charged will be half of the chargeable rent. In case sharing is between more than two employees, the rent will be charged on pro-rata basis.

9.2 All employees to whom quarters have been allotted shall be personally liable for payment of rent and other allied charges thereof which will be deducted from their monthly salary bill/dues payable to them and also for any damage beyond normal wear and tear caused thereto or to the fixture, fittings or services provided therein by the Company during the period for which the quarters remain allotted to them or where the allotment has been cancelled under any of the provisions in these rules until the quarters along with the out-houses appurtenant thereto, if any, have been vacated and full vacant possession thereof has been restored to the Estate/Administration Department.

9.3 The assessment of damage or loss caused to the quarters except the normal wear and tear shall be made by the Estate/ Administration Department or such other department as the Management may decide whose decision in this regard shall be final and the Company will have the right to realise the amount involved by way of deduction from the salary/dues payable of the persons concerned, provided that cost of the loss or damage caused to the quarters or to the fittings may not be realised from the allottee If there are good and sufficient reasons to establish that the same has occurred due to circumstances beyond the control of the allottee.

9.4 Charges for water, electricity and special amenities such as, for electrical appliances, furniture and conservancy etc., if any, shall be recovered in addition to house rent at such rates as may be prescribed by the Management in this regard from time to time.

9.0 Surrender and cancellation:
10.1 Where two employees in occupation of separate accommodation allotted under these rules marry each other, they shall within one month of their marriage, surrender one of the accommodation.

10.2 Violation of any of the allotment rules shall entail cancellation of the allotment order from the date of detection of the violation and the allottee concerned shall be bound to hand over the vacant possession of the quarters to the Estate/Administration Department within a period of one month from the date of receipt of the cancellation and shall in addition be liable to disciplinary action and payment of penal rent for the period of his continued occupation of the accommodation till the date on which he makes over vacant possession. This will be considered an act of misconduct.

10.3 The General Manager will have the right to cancel any allotment made in favour of any employees whenever a particular accommodation is required for any kind of use by the Project.

10.4 Subject to provision of rule 8.4, if an employee who has been allotted an accommodation becomes ineligible for allotment of accommodation under these rules, he will surrender the quarters within a month.

11.0 Guidelines on providing accommodation to outside agencies:
Following guidelines shall be followed in the matter of providing accommodation to outside agencies at the project sites of the Corporation during construction plan:

1. During the initial stage, temporary accommodations for housing Post office, Police post and office of the Revenue Department may be provided free of charge.

2. Bank authorities will be advised to construct their own building for accommodating the Bank and initially temporary accommodation can be given at charges.

3. In respect of residential accommodation for the employees of Bank, Post Office, Police and CISF the following guidelines may be followed:

1. Employees of Police Department may be given dormitory type accommodation, without charging any rent near the Police Station.

2. Employee of CISF/Security Agency may be given accommodation in terms of the agreement made with CISF/Security Agency.

3. Employees of Post Offices, subject to availability, may be give full or shared accommodation for which they will pay rent as per rules applicable to them in case the accommodation was provided by their own departments.

4. Employees of Central Schools Organization, and other organizations which establish schools at the sites, may be give housing accommodation as per the terms of agreement.

5. Subject to availability of accommodation, only essential numbers of accommodation may be given to the employees of Bank. The Bank authorities may, however, be advised to construct their own housing accommodation as early as possible. If the Bank authorities require, land can be leased to them for a period of thirty years at the rate prescribed by the State Government for the purpose of lease in that area.

6. The above allotments will be made considering the availability and level of satisfaction in respect of allotment of houses for SJVNL's own employees, so that no imbalance is created by providing accommodation to such larger proportion of the employees of outside agencies than the proportion of our own employees.

7. The above allotments will be in addition to the accommodation reserved in Management's quota which can be used for allotment to the employees and outside agencies like Consultants, various Government Authorities.

8. No accommodation should be given to any Contractor or its employees unless prior approval of the Director (personnel)/Chairman is obtained.

12.0 Interpretation of Rules:
In case of any doubt or dispute regarding the interpretation of these rules, the decision of the Management will be final.

13.0 Amendment of Rules:
The Company reserves the right to amend, add, alter, vary, delete or modify all or any provisions of these rules at any time without giving any notice or assigning any reason thereof.