1.  Short Title:
These rules may be called "SJVNL Leave Travel Concession Rules".

2.  Definitions:
2.1 "Block"/"Block years" means a set of two calendar years commencing from 1992- 93.

2.2 "Company"/"Corporation" means Satluj Jal Vidyut Nigam Limited including the projects units under its management.

2.3 "Competent Authority" means the authority empowered to sanction LTC as stated in the Delegation of Powers issued by the management from time to time.

2.4 "Employee" means a person employed in the regular establishment of the Company and includes-

1. a probationer;
2. a person appointed on contract for a period of two years or more;
3. a lien holder; and
4. a deputationist on foreign service terms, unless the terms of deputation provide otherwise; but does not include:

• a Muster roll, daily rated, casual, badli or substitute employee;
• a person appointed on contract for a period of less than two years;
• an apprentice trainee; and
• HPSEB employees working on Deputation to SJVNL.

2.5 "Entitled Class" means;
i) for Train shall be as under: -

ii) The entitlement for Ship/Steamer between stations not connected by rail, shall be as under:

iii) The Entitlement for other mode of travel shall be as per Traveling Allowance Rules of the Company subject to the condition that travel by air will be permissible to DGM's & above.

iv) If LTC is availed under the 1250 Kms Scheme i.e. certification basis as per sub rule 3.4, the entitled class of travel of employees shall be the same as in TA Rules of the Corporation subject to the condition that maximum entitlement shall be restricted to AC II tier of Mail/Express trains.

v) Entitlement by Rajdhani/Shatabdi Trains would be applicable in cases where journey is actually undertaken by these trains and not for determining entitlement on notional basis.

vi) Following has been clarified regarding journey by Rajdhani/Shatabdi Express.

2.6 "Family" means an employee's spouse residing with the employee and legitimate children (including step children and legally adopted children; unmarried, divorced or widowed daughters), parents, unmarried sisters and minor brothers provided that the concerned member is residing with and wholly dependent upon him.

2.6.1 However, in respect of employees allowed to retain their family at a place other than the place of posting, the condition of residing with the employee will not be essential.

2.6.2 "Minor" means a person below 21 years of age.

2.6.3 The criterion for judging the dependency or otherwise of family members of an employee will be the monthly income of the concerned family member. A family member will be deemed to be dependent upon the employee if his/her income from all sources is not more than Rs. 2500/- p.m. In case of parents, the income of both father and mother jointly will be taken into account for this purpose.

2.6.4 For determining dependence of family members, other than parents, the same criteria shall be adopted as is followed by the Central Government for this purpose. In other words, sons/unmarried or widowed or divorced daughters/minor brothers/unmarried sisters of the employees who are employed otherwise than on part- time/daily rated/casual basis shall be regarded as gainfully employed and accordingly not entitled to LTC facilities. Even in the case of the above family members who are in part-time/daily rated/casual employment, these facilities shall be admissible only if they are otherwise dependent on the employee and their monthly income from such employment is not more than Rs.2500/- per month.

2.6.5 Where both husband and wife are employed in the Company, the dependent parents of either of the spouses may be treated, at their option, as parents for the purpose of these rules.

2.7 "Headquarters" means the normal place of duty of an employee at the time of the outward journey. In case of an employee deputed for training within India, or abroad, the Headquarters will mean the place of duty from where the employee proceeded on training. However, if his Headquarters during training has been changed to the place of training in India for the purpose of Travelling allowance, the same will be treated as headquarters for the purpose of LTC as well.

2.8 "Home Town" means the place in India declared as such by the employee where the employee himself was, or his near relations such as parents, brothers, sisters, sons, daughters are residing or where the employee has got immovable property.

2.8.1 Where the employee or the family, of which he is a member, owns residential or landed property at more than one place, it is left to the employee to make a choice for Home Town giving reasons for the same. The decision of the competent authority whether or not to accept such a place as the Home Town of the employee shall be final.

2.8.2 If an employee does not have any immovable property anywhere nor does any of his near relations live anywhere, he can declare any place in India as his home town.

2.8.3 A declaration of Home Town once made shall ordinarily be treated as final, but the competent authority in consultation with the concerned Personnel Department may allow a change in the declaration provided that such a change shall not be allowed more than once during the entire service of an employee.

2.9 "Management" means the Board of Directors and the Chairman & Managing Director/Director (Personnel) of the Company for the purpose of these rules.

2.10 "Shortest route" means the route which is shortest in terms of distance.

2.10.1 Keeping in view the locations of various destinations, availability of various modes of transport and other relevant factors, the Management may declare from time to time specific routes, which though not shortest, will be deemed to be the shortest routes for the purpose of these rules.

3.1 An employee will be eligible to avail LTC only after completion of one year's continuous service in the regular establishment of the Company.

3.2 The entitlement for first block of an employee on joining the service of the Company will be reckoned from the block in which he completes one year's continuous service.

3.3 Subject to the provisions contained in rules 3.5 and 3.11 below, in every set of two block years commencing from 1992-93 (e.g. 1992-93, 1994-95, 1996-97 & 1998-99 and so on), an employee will be entitled to claim reimbursement of actual fare limited to the amount of fare as per the entitled class of travel for journeys performed either under sub-rule' A' or 'B' or 'C' as provided hereinafter.

Note: 1 In case employees avail LTC under Sub Rule A and travel beyond Indian Territory, the reimbursement of LTC claim will be regulated as under:

Note: 2 In case employee avail LTC under Sub-rule A and travel beyond Indian Territory by clubbing two Blocks under 1800 Kms Scheme, the reimbursement will be regulated as under:

Note 3:On production of documentary evidence/tickets under 1250 Km Scheme (in addition to certification) and

1800 Kms. Scheme (within India) claim shall be regulated as under:

• For above, in case journey is undertaken by lower entitled mode or by carrier other than Indian Airlines or for distance more than 1250 Kms, the claim shall be restricted to Economy Class (Normal) fare of Indian Airlines or actual whichever is less.

• Journey undertaken under 1800 Kms shall be settled as per above analogy.

• The minimum period of absence from place of duty of 7 days as envisaged under Clause 4.1.1 shall not apply in case employee produces documentary evidence/ticket.

Employees will be entitled for Cash Lump-Sum Assistance for availing LTC in a block of 2 years excluding Home Town and on certification basis as under:

The Cash Lump-sum Assistance, as above, can be claimed by the employees only once in respect of a particular block year for self or family or self and family.

3.5 In respect of employees who are allowed to retain their families at a place other than the place of posting, the concerned employees may be allowed reimbursement of fare for self and family limited to the fare as per the entitled class for journeys commencing from and/or terminating at either the Headquarters or the place where he has been allowed to retain his family, subject to the distance restriction as contained in sub-rule 3.4 and actuals.

3.6 A change over for availing the concession from under sub-rule 'A' to sub rule 'B' or vice-versa will be allowed only after completion of every set of two blocks.

3.7 An employee availing the concession under sub-rule 'C' may be allowed change from the same to that of sub-rule' A' or 'B' or vice-versa only on completion of a block.

3.8 In case of disruption of shortest route owing to accidents or other causes, the competent authority may at his discretion, allow reimbursement by the actual route used.

3.9 Employees may be allowed the facility of reimbursement of split ticket for one break journey one way only.

3.10 If an employee and/or his family perform the journey or a portion thereof by a class higher/lower than his entitlement, the reimbursement will be made of the fare limited to the total fare for the entitled class of the journey (to and fro). For example, if an employee proceeds to the place of visit under 1800 Kms. Scheme by Air and returns by Rail II Class, reimbursement of expenditure incurred on journey fare (to and fro) will be made as per actual limited to twice fare for the entitled class of travel for 1800 Kms.

3.11 The concession is admissible for journeys to places connected by rail/air as well as between places partly connected/not connected by rail/air subject to the limits laid down in sub-rule 3.4.

3.11.1 For places connected by rail, the journey may be undertaken by any other mode of transport or halt anywhere on the way provided prior sanction of the competent authority is obtained; but the reimbursement shall be limited to the fare as admissible under the rules.

3.11.2 For places which are not connected by rail but which are connected with the railway system by road or by steamer if the road transport or steamer service is not owned by the railway, the concession will be admissible for the journey by rail as well as the portion of the journey by road or steamer. In the latter case, reimbursement will be made of actual expenses incurred on the journey from the nearest rail head to the Home Town or place of visit or vice-versa limited to those admissible under the Travelling Allowance Rules.

3.12 There is no objection to an employee or his family availing of any concessional journey tickets announced by the Railway authorities e.g. seasonal concession, student concession, circular trip etc. in conjunction with the leave travel concession.

3.13 Charges such as sleeper charges, super fast train surcharge, reservation charge, telegram charge by Railways/Airlines for booking of tickets are also reimbursable.

3.13.1 In exceptional cases, cancellation charges may be reimbursed at the discretion of the competent authority, where the journey is not undertaken by an employee due to official reasons or any mishap in the family.

3.14 The LTC journey may be performed by an employee and members of his family in a private car owned by him subject to prior permission of the competent authority, but travel in a private car not owned by him is not permissible under these rules.

3.14.1 For journeys undertaken between places connected by rail, the reimbursement will be made for actual distance at the rates admissible for travel by road under Travelling Allowance Rules restricted to an amount equal to the train fare for self and members of his family by the entitled class.

3.14.2 For journeys undertaken between places partly connected/not connected by rail, the reimbursement for such portion of the journey between places as are not connected by rail will be at the rate admissible for travel by road under Travelling Allowance Rules.

4.  Entitlement:
4.1 An employee may avail of LTC for self during holidays/ leave of any duration and of any kind (except Terminal Leave) including Casual leave and Special Casual leave granted for sports meets. But the concession will not be admissible during the period of unauthorized absence.

4.1.1 In cases of reimbursement of LTC expenditure under the 1250 Kms. scheme, as in sub-rule 3.4, the minimum period of absence of the employee from the place of duty shall be 7 days on account of leave, coupled with intervening holidays and holidays prefixed/suffixed, if any.

4.2 Where both the husband and wife are employed in the Company, the concession will be applicable to only one of them and the same will be regulated according to the entitlement of the spouse drawing higher pay. However, they will have the option to avail of LTC for Home Town as declared by either the husband or the wife.

4.3 If an employee's wife or husband is employed in any other organization providing Leave Travel Concession or a similar concession, the employee will have option of receiving the concession for self and family either from the Company or from the spouse's organization but not from both. The concession will be allowed to the employee only on furnishing a declaration by him/her stating that his/ her spouse employed in such an organization has not and shall not avail of the LTC in that organization, for self and the members of his /her family and for the block years for which it is claimed by him/her in SJVNL.

4.4 LTC cannot be availed of unless prior approval of the competent authority has been obtained, for the block years and the place of visit, whether Home Town or another place, before commencement of outward journey. For this purpose, the request should be made on the prescribed application form.

4.5 In case of an employee under suspension, LTC will be admissible to his family only.

4.6 The concession is not admissible to an employee who proceeds on LTC and then resigns his post without returning to duty.

4.7 Grouping of family members:

4.7.1 There is no objection to an employee and the members of his family availing of the LTC in one or more groups at different points of time irrespective of the constitution of each group; but the reimbursement will be admissible only in respect of three such groups, out of which one group shall be the group of which the employee himself has traveled and/or accompanies the family.

4.7.2 LTC is permissible for different destination points for an employee and his family members. Travel to different destination points in same group is, however, not permissible.

4.8 The concession will be counted against the block years for which the outward journey commenced but the return journey must be completed within six months from the commencement of outward journey. However, an employee, who proceeds to Home Town or any other place on LTC, may, if he so desires, perform return journey at his own expenses and thereafter avail of LTC for return journey in connection with another visit to the same place, subject to the condition that the return journey in respect of which concession is claimed is performed within 6 months of the outward journey for the first visit. Whenever the concession under this rule is proposed to be availed of in respect of self and/or family, the employee should inform the competent authority before undertaking the journey for which the concession is sought. Where the journey falls in the succeeding calendar year of the next block, the concession will be counted against the year for which the outward journey is commenced.

4.9 In case of sudden death/retirement/termination/deputation the employees or their dependants in case of death, can avail the LTC within a period of three months from the date of superannuation/termination/death.

4.10 During Study Leave the LTC will be regulated as under:

a) For Self :
Employee can avail Leave Travel Concession from the place of study leave to any place in India/ home town subject to the condition that the reimbursement of fare shall be restricted to the fare admissible for travel between his headquarters station to any place in India/ home town or actual expenditure, whichever is less;

b) For the Family Members :
i) In case family is not staying at the place of study leave reimbursement shall be allowed as per Clause 3.5 of SJVN LTC Rules.

ii) When the family members are staying with the Employee at the place of his study leave reimbursement shall be allowed as indicated at (a) above.

4.10.1. However, employee who has been granted study leave before completing 5 years service in SJVN may claim LTC only after study leave.

5.  Carry Forward:
5.1 An employee and members of his family who are unable to avail of LTC in the relevant block may carry forward the entitlement to the end of the next block. Carry forward will be available only in respect of such family members who were otherwise entitled for the concession in the relevant block. However, carry forward under Sub-Rule ‘C’ of Rule 3.4 shall not be permissible.

5.1.1 Whenever a leave sanctioning authority refuses leave for availing of LTC due to exigencies of work, the matter should be brought to the notice of Corporate Personnel Department immediately with proper justification for such refusals.

5.1.2 In the case of such dependent children in respect of whom journey fare was not leviable with LTC block, but for whom journey fare has become payable on the date of actual travel in the carry forward block for reason of their having come into the age bracket in which journey fare in leviable, reimbursement of LTC claim is admissible provided they have actually traveled on LTC in the relevant carry-forward block.

5.2 Employees will be entitled to reimbursement of LTC for two block years together at a time. This clubbing will be admissible in the second block under the 1800 Kms. scheme if no LTC has been availed for the immediate previous block. Concession of reimbursement of split tickets is admissible for one block journey and one way even when the two LTC block years are clubbed.

5.2.1 In case of clubbing of two block years at a time under the 1250 Kms. scheme, the absence of minimum duration of 7 days would suffice.

5.2.2 The reimbursement of expenditure by entitled class (rail or air) in case of clubbing under 1800 Kms. scheme or 1250 Kms. scheme, as at rules 5.2 and 5.2.1 should be made on telescopic basis, in case of travel by air and as per the fare charged by the railways for the applicable distance, in case of travel by rail.

6.  Advance:
6.1 An advance under these rules shall be admissible for all schemes under Rule 3.4 and shall be equal to 100% of the fare by the entitled class of travel, subject to the conditions that:

6.1.1 The advance may be granted within a period not exceeding sixty days before the proposed date of the journey but shall have to be refunded forth-with if the employee is not able to produce documentary evidence within fifteen days of the drawl of the advance to show that he has utilized the amount of advance for the purchase of ticket(s).

6.1.2 Where after undertaking outward journey, the remaining amount of advance is not utilized for return journey within six months from the date of commencement of outward journey, the unspent amount should be refunded forthwith.

6.2 In case of failure to produce the documentary evidence as required under rule 6.1.1 or to refund the unspent amount of advance by the employee under rule 6.1.2, the employee will be charged penal interest of 3 % over and above the bank lending interest rate for the period of default. This is, however, without prejudice to the management's right to recover the unutilized/unspent amount from the employee's salary and/or otherwise.

6.3 An employee who draws an advance in respect of particular block(s) for self and/or family members and does not utilize the same or a portion thereof in respect of self or the family members but does not refund the unutilized/unspent amount within the prescribed time limit as indicated above will not be eligible for a second advance for the same block year.

7.  Claim:
7.1 Claims for reimbursement in all cases will be entertained within one month of completion of the return journey, wherever applicable.

7.2 Claims for reimbursement must be supported with adequate proof of travel i.e. ticket number, money receipts etc. except in cases where journey has been performed under the 1250 Kms. scheme. However, Director (Personnel) may relax this provision if he is otherwise satisfied in regard to the genuineness of the claim and the bonafide of the journey having been performed in really deserving cases purely on merits but not as a general rule. All the receipts/documents submitted by an employee in connection with his LTC claims must bear his signature at their back.

7.3 Every claim should be preferred in the prescribed Performa within the specified time limit, failing which the employee will be liable to action under rule 6.2.

7.4 REIMBURSEMENT OF SPLIT TICKETS:

7.4.1 Employees should undertake journey by shortest rout i.e. from Kalka to Goa - through tickets are sold by the railways be charging telescopic fares.

7.4.2 The employees are not entitled to buy segmental tickets.

7.4.3 In case of break journey the reservation charges/surcharges shall be borne by the employees concerned

8.  General:
8.1 In case of any doubt in regard to any provision of these rules and also in respect of cases not covered by these rules, the matter will be referred to the Chairman & Managing Director/Director (personnel) whose decision shall be final.

8.2 The Chairman & Managing Director/Director (personnel) shall be empowered to make any amendments to these rules or any relaxation.

8.3 These rules will apply in all cases where entitled employees proceed on LTC after the date of issue of these rules irrespective of the block year for which the LTC is claimed.

Forms:

• Request for LTC advance(Under 1250 kms. scheme)
• Claim for LTC (Under 1250 kms. scheme)
• Request for LTC (Vide Rule 4.4)
• Request for LTC Advance (Vide Rule 6.0)
• Claim for LTC (Vide Rule 7.0)